Get Down to Business and Watch How a Virtual Assistant Works

Skip the mundane, tedious tasks and get an armload of mission-critical projects done efficiently. Find out how a virtual assistant works to your advantage!

Now that it’s becoming extremely difficult to stay on top of daily activities, you’re beginning to consider the idea of bringing in a virtual assistant.

Wearing too many hats and hiring an on-site support staff in such a fast-paced business environment just won’t cut it anymore. You need to be smart and creative about running your precious company.

Virtual assistant services have been “the answer” to an entrepreneur’s “work overload” and “scarce resources” woes. In fact, remote work, as a trend, is expected to soar to a staggering $25.6 billion by 2025 in market size. This is because having a VA onboard means less drama and more work done for companies of all sizes.

So, if before, you were just giving virtual assistance a passing thought, perhaps now, you should actively seek the best remote assistants out.

Let’s discuss how a virtual assistant works and what exactly makes them unique and valuable for modern-day businesses.

How a Virtual Assistant Works

As businesspeople, we are fueled with passion and the desire to make a difference. But regardless of the path we’re about to embark on, the thing that makes each of us stand out from others rests on our ability to adapt and improvise.

While working with traditional employees gives you limited access and more liability accounts in your spreadsheet, a virtual assistant offers you reduced overhead costs and diverse talents from all over the world—and that’s just the tip of the iceberg.

Below, are the main reasons that make VAs a major must-have:


As busy as you are, you surely don’t have the time to babysit your employees. With a virtual assistant, you don’t have to.

VAs make your work so much easier. They operate independently, are well-trained and are available whenever you need them to (including odd hours if necessary).


In this digital age, being tech-savvy has become an essential skill, and a virtual assistant has plenty of it. Since they work remotely, VAs are comfortable with technology and have a good understanding of how the web works. They are keeping up with the latest trends and the different software programs that you’re probably using right now in your company.

Professionals in their Fields

Virtual assistants are hired based on the skillset that they already have, which means you don’t really have to train them for the job. This is great news if you’re limited on resources such as time and money.

Thanks to their expertise, you not only save resources and get the expert help you need but also increase efficiency and productivity.

What Are the Duties of a Virtual Assistant?

It’s no surprise that more and more entrepreneurs want to work with virtual assistants. A VA’s capabilities across domains make them an invaluable partner for business growth.


A virtual assistant can assist in handling your super-packed administrative work that’s too much for you to handle alone. They free up your time so you can focus on the bigger picture and thrive on innovation.


A virtual assistant makes sure that you can effectively use your software, devices and system with no issues. Even working remotely, they’re very effective at keeping your online presence vibrant and functional.

So, rather than trying to fix technical issues that you probably have a little knowledge about, let VAs work on the backend tasks with more precision while still keeping your data secure.


Marketing is one of those aspects of business that needs thorough planning and consistency, and thankfully, a virtual assistant is a master of both.

VAs can elevate your brand in so many ways, through content creation, email marketing and social media management. They will drive your digital marketing initiatives and get your desired marketing results, even going to lengths to track KPIs and write accurate reports for data-driven decisions.

Customer Service

Virtual assistants can be the voice of your brand. Through their immense flexibility and personal touch, they can make every customer feel heard and special, ensuring high customer satisfaction in the most cost-efficient way. As a result, you get to build strong customer relationships and create loyal fans that nurture repeat business.


A virtual assistant is a great addition to your sales team. They can work as your digital sales partner, managing important sales duties such as interacting with customers and cultivating relationships in various online marketplaces.

But being your sales VA isn’t just about boosting sales numbers; they can offer more. These remote professionals can add a personalized spin to your products and services for a more delightful and satisfactory buying experience.

How to Effectively Use Virtual Assistants

If you want to make the most of your virtual assistant, start by identifying the kind of help you need and making sure you are clear about it.

For instance, instead of just listing tasks and asking them to do “this” and “that,” provide direct and simple guidelines on how to handle certain tasks.

Next, be clear about your expectations. Discuss with your virtual assistant what to do, how to do it, and when you expect results. Yes, we’re talking about setting deadlines, quality standards or any specific regulations that they need to follow.

Lastly, keep in touch with your virtual assistants regularly. Instead of doing it randomly, schedule meetings beforehand.

Communication is crucial, especially in a remote work setting. You have to ensure everyone in the team is on the same page so you can get your desired results and if there are mistakes, they can be corrected earlier on.

A virtual assistant can be your most important support system, but only if you can learn to use them effectively.

Frequently Asked Questions:

What is the Difference Between Virtual Assistants and Virtual Executive Assistants?

A virtual assistant offers a cost-effective solution to simple, general tasks, whereas a virtual executive assistant is someone whose responsibilities are focused on communication and organization, which are a bit more complex and sensitive in nature.

What Are the Important Factors to Consider in Choosing Virtual Assistants?

  • Experience

    The role of a virtual assistant is pretty diverse. At one point, your VA might do research and then schedule meetings next. These diverse capabilities are not something that can be learned overnight. Hiring someone with greater experience means they know their stuff, which enables them to work more efficiently.

  • Position of Employment

    The employment status of your virtual assistant is a huge concern. Most VAs are hired as contractual workers, which is an attractive option if you don’t want to hire another full-time employee.

    However, this type of employment doesn’t come without risk. Independent contractors don’t really tend to stick around. These workers are better suited for one-time projects or short-term collaboration.

    Even so, virtual assistants still have the advantage of being able to adapt to your changing requirements easily. They can scale the support you need depending on your current demands without the financial burden.

Where to Find an Excellent Virtual Assistant?

Now that you have a clear understanding of the duties of virtual assistants and how you can make the most of them, the next question would be, “Where can I find the best virtual assistants?”

The best places to find virtual assistants are online marketplaces where you can find millions of remote professionals—a virtual assistant in Madagascar or any type of expert from all over the planet.

Then, there are VA agencies like VAV Remote. Here, you can easily land your next trustworthy virtual assistant, pretty much without lifting a finger. We have a wide, vetted pool of talents who have the consistency and skills to make a difference in your day-to-day business operations.

With us, you will have more time on your hands to concentrate on high-priority projects.


How a virtual assistant works to give you a strategic advantage cannot be overstated, especially if you’re a startup or a small business competing with bigger companies. Their flexibility, tech-savviness and expertise in any domain—marketing, sales, customer service, technical and administrative—make them invaluable.

But of course, all of the competitive advantages a VA brings to the table can only be realized if you know how to work with them effectively. By keeping true to the insights and strategies we have outlined for you, you can turn them into a business asset.

You can get the support you need while also collaborating with a valuable business partner who can drive your organization to growth and success.

Embrace the transformation, and let your virtual assistant do the work.