Make Your Work Easier… Time to Hire a Virtual Assistant

Thinking about working with a VA? Discover and learn all the clear signs, telling you it’s time to hire a virtual assistant — from burnout to missed opportunities.

Here’s a scenario…Do tell us if this rings a bell:

You’re working more than 60 hours a week. Yet, you’re missing appointments and keep moving dates, one apology after another. You’re this close to losing it because no matter how hard you work, there are still so many things to do.

If this is you, we hate to break it, but you’re doing it all wrong.

As an entrepreneur, we understand that you’re extremely busy. You want to do it all, because nobody knows your business better than you do, but you’re starting to burn out. Anyhow, you want to be efficient, but you don’t know how to keep it going anymore.

In every growing company, there comes a time when you must ask for help — you need a team to make the dream work, correct?

It’s time to hire a virtual assistant!

By outsourcing remote support, you will have more resources such as time and money to invest in higher-valued projects. It’s a win-win.

In this article, we’ll talk about the signs when you should hire a virtual assistant, that you might’ve been missing all along.

Let’s jump in and get started!

Who is a Virtual Assistant?

A virtual assistant is a professional offshore worker who offers a wide variety of business-related activities to organizations, entrepreneurs and professionals.

Technically, they’re not employees but rather independent contractors whose responsibilities rely on their employer’s needs.

While most VAs offer basic administrative support, others specialized in specific tasks such as content creation, web design and email marketing.

When Should I Hire a Virtual Assistant?

Even in today’s booming virtual assistant industry, there are still companies and entrepreneurs that are quite skeptical about outsourcing remote workers.

Understandably so, it’s hard to trust someone to take over some tasks, especially if you’re doing it for the first time.

But let us be the ones to tell you that there are moments when there’s just way too much workload on your plate.

You need to learn to delegate or hurt your company’s potential to grow; accomplish more, do less.

Here are some clear signs that’ll help you decide if it’s time to hire a virtual assistant.

  • Too Much Time Spent on the Repetitive Tasks

    Okay, the mundane tasks are necessary. But do you really have to spend that much time on answering emails, setting appointments and chasing payments?

    These daily operation chores keep you distracted from the things that matter most. It’s eating your time and draining your energy while accomplishing less.

    Well, you know what you have to do.

  • Your Work-Life Balance is Waning.

    Are your personal relationships suffering lately? How many times have you canceled family events?

    If it’s a YES and more than you can count. Your work-life balance is certainly becoming unsteady, pal.

    You might think that as a leader, working tirelessly on your personal brand and putting it first is your responsibility.

    Best believe, it is nothing but an indicator that you need support to help you have a semblance of a life outside the office.

  • Finding Some Tasks Difficult

    Let’s face it, there are some tasks in your business that are challenging and a bit boring like managing emails or working on the financial sheets.

    These tasks are better off-handed to someone else; perhaps, to a skilled and experienced virtual assistant who can do a better job than you do.

    Think about it, it will not only save time but enhanced productivity as well.

  • You’re Behind Deadlines.

    Isn’t it infuriating that despite you, putting in the work, you’re still missing important deadlines?

    While we applaud your versatility and hard work, constantly going beyond deadlines and asking for extensions can damage your reputation and your clients’ trust and confidence.

    It would be wise to have a virtual assistant to help you out and ensure things are on the dot.

    Doing so, you’ll have more focus on the important tasks without being bothered by time frames.

  • You’re Burned Out.

    Do you feel like no matter how hard you work; the to-dos still keep piling up? Like you’re always working, but it’s still not enough.

    Stop beating yourself up — working solo when your business is growing will only build stress and increase workload.

    Work smarter and not harder, let a virtual assistant take some of that pressure, so you can breathe easy.

    For instance, you can have your VA take care of your emails and schedules, leaving you more time for the core tasks without the strain of the auxiliary activities gathering on your table.

  • The Customer Experience is Rather Poor.

    Fact: Customer experience is the best way to stand out from the competition.

    Customers will always have high expectations for customer service. And with the rise of social network platforms, what they say will be heard across borders. So, if you perform poorly, your next competitor is just a click away.

    You need to keep up with speed and onboarding experience which you won’t be able to do if you’re constantly juggling tasks.

    It’s time to hire a virtual assistant to answer phone calls, respond to social media comments and develop processes to improve customer experience.

  • You’re Losing Opportunities.

    A phone call is an opportunity ringing, so if you ever missed answering just one call, you’re forgoing that chance to tap into new leads and potential revenue.

    A trained virtual assistant is what you need to nurture these opportunities. They can help you contact new leads and stay in touch with them.

Frequently Asked Questions

Who Usually Hires Virtual Assistants?

More and more people are taking the hype around virtual assistants; across professions, specialties and industries.

Anyone who might need support from basic administrative tasks and operational to creative can tap into superb virtual assistance.

Below are some industries seeking the services of a VA.

  • Business Owners and Entrepreneurs
  • Law Practitioners
  • Event Planners
  • Real Estate Agents
  • Financial Firms
  • Life Coaches
  • Business Consultants
  • Veteran Owned Business
  • IT Business
  • Human Resources
  • Arts and Entertainment
  • E-Commerce Businesses
  • Health Care

From startups to large corporations, virtual assistants have become the new standard in business, especially in this age of technology and automatic operation.

In a way, we can say that almost all industries benefit from working with a VA and have fully embraced the idea of outsourcing.

How Long Do Virtual Assistants Work?

First of all, virtual assistants are not employees but freelancers who work at their own pace and terms.

From how they go about their work and where to do the work to when to do the work, VAs exercise freedom, except for what to work on and when to deliver.

Basically, virtual assistant services are not 9-to-5 jobs where everything is specified from clocking in to clocking out. It’s a pretty flexible arrangement where you just need to tell them what to do and they will make it happen.

These offshore workers have a flexible schedule, with no way of telling for sure, how long they need to work.

Though most VAs have no set working hours, others in customer support service, for instance, follow the working hours of the office. But, as an employer, you have the liberty to set the time range too.

Take, for example, working with someone in the Philippines, you can amend their working hours, so that they can work within your time zone. Or you could choose a different arrangement, so you can get work done even while you’re sleeping.

So, ultimately, the working hours of a virtual assistant are highly dependent on their agreements with clients and the tasks they’re supposed to complete.

Is it Time to Hire a Virtual Assistant?


It doesn’t matter whether you are an executive or a fledging entrepreneur, in your book, time should be your greatest commodity.

And what better way to manage your time, so you can work on the things that matter most than hiring a virtual assistant?

As competition in the digital world stiffens and the demand rises, adopting a strategy that could reduce cost, improve productivity and save you precious time is a great place to start.

Ease your business venture, the time to hire a virtual assistant is now!