Win Order Back! Virtual Assistant for Property Management

Your property management can run like a clockwork. How? Snag this industry secret and streamline success—a virtual assistant for property management.

According to Richard Branson, “mismanagement can turn a lucrative business into a sinking ship.” We could not have agreed more, which is why we need you to take the management of your properties seriously.

Though you’re not quite there yet at the level of a magnate, we advise you to focus on what truly matters so you can continue to grow your wealth.

There’s no need to jet-set or scatter your attention in 10 different spaces looking after your countless properties when you have a virtual assistant for property management.

Yes, virtual. This is a remote professional who can deal with the complexities of your maintenance requests and tenant turnovers at the same level as an in-house hire. They will take care of the rest while you go out and conquer the competition.

We’re living in an interconnected world, so we might as well make use of that advantage.

In this blog post, we’ll explore the “awesomeness” of having a VA for property management and how they can be the wind in your company’s sails.

What Does a Virtual Assistant for Property Management Do?

Your VAPM will deal with the little details of your everyday property management operation. These remote professionals are trained property managers and are fully equipped to support your business with the following tasks:

  • Answer incoming calls and find workable solutions for customer service or lease issues.
  • Conduct maintenance surveys.
  • Schedule appointments.
  • Maintain an effective calendar.
  • Prepare reports, memos and emails.
  • Write and edit papers, such as instructional materials and letters.
  • Coordinate task maintenance.
  • Obtain approvals for repairs.
  • Create and dispatch service orders.
  • Create a budget for improvements.
  • Conduct online research for the market and real estate trends.
  • Background-check your potential tenants before signing a lease to avoid any issues with the tenant down the line.
  • Post content on your website and interact with customers.
  • Manage data entry and record transaction expenses.
  • Find new tenants.

Discover the 15 Types of Virtual Assistant Services Your Business Needs.

How Can a Virtual Assistant Help Your Real Estate Business?

As a property manager or property owner, you need backup in handling every aspect of your real estate. You can say you’re a superhuman, but in the long run, you realize you can’t do it alone.

Promise, you’ll be amazed at the level of work you can accomplish with a virtual assistant for property management on your side.

  • Easier and Quicker Scheduling and Follow-Up

    Property management requires you to multitask like a circus juggler. In the beginning, it can be fun, but soon enough, it’ll tire you out and you’ll lose focus.

    A VA has the tricks to make juggling possible without wearing out. They have the tools and knowledge to streamline time-consuming tasks like scheduling and following up on tenants.

  • Efficient Property Marketing System

    Are you in a hurry to find potential renters? Outsource to a virtual assistant. VAs are proficient with lead-capturing systems and other marketing tactics, so it will be easier for you to reach new lodgers.

  • Better Maintenance Request Systems

    Your maintenance request should not be a “jump-scare” that will make you panicky and disoriented. It should be tackled with confidence, precision and minimal interruption. With a skilled and experienced VA on board, you’ll have no problem achieving all three.

What Is the Goal of Your VA for Property Management?

At times, people hire VAs without knowing what to do with them. With property management, this wouldn’t be an issue for you.

The goal of a virtual assistant for property management is fairly straightforward: to improve and automate.

Automated Scheduling

You want things done with a snap of a finger. Time is precious, after all. But all of these start with maintaining a flexible and responsive schedule.

A virtual assistant sets your schedule in an almost automatic way, with an understanding of how to best allocate your time during working hours. They will highlight priorities and get you to do more “actual work” in less time.

Automated Maintenance

In the old days, there would be a maintenance professional who would receive and handle all tenant calls. But what happens then if there are too many calls or if the maintenance professional is sick? That’s a loophole, right there.

Hiring a virtual assistant to handle emergencies will be an easy fix. They can scout the area for other contractors for replacements with cheaper service prices.

A Seamless Property Management System

When you’re the owner of several properties across different states, you won’t have the time to think about marketing.

Fortunately, a virtual assistant has plenty of time to work on your website and post new listings on social media platforms. You’ll always be in the public eye, with tenants eagerly hitting that “contact us” button in the application forms.

Hiring a Virtual Assistant for Property Management Means Operational Precision, Time-Savings and Lower Expenses

Virtual assistants can help you overcome your most excruciating property management challenges. They can offer time, money and efficiency.

That said, here are the unique perks of having a VAPM:

Operation Precision

Virtual assistants are qualified experts. They can work with precision, which means they can look after your property with the utmost attention. From screening your tenants to collecting rent, you can rest easy knowing that your property is well taken care of.

Even better, having a VA reduces costly slipups, making it a smart investment.

Time-Savings

Listen up, landlords and property managers; having a virtual property management assistant is a time-saver. When you’re dreading not having enough hours, a VA can take over your most time-consuming tasks, like replying to messages, updating your posts or booking appointments.

From now on, you only need to focus on the important stuff.

Lower Expenses

The common sentiment of property owners is that hiring a full-time property management professional is expensive—they’re not wrong to think so. It is costly.

That is why you should hire a virtual assistant instead of an onsite worker to significantly reduce staff costs.

You’re hiring a remote worker, which means no office space or equipment and no employee benefits.

Moreover, most of these professionals work on an hourly basis, offering a more flexible arrangement where you only pay for the services you need and use.

Frequently Asked Questions:

What Are the 3 Essential Skills for an Assistant Property Manager?

  • Strong Communication

    This is the backbone of a property assistant manager. Your VA will be dealing with tenants and sometimes negotiating with them; thus, clear and effective communication is vital to get the message across and maintain strong relationships.

  • Outstanding Organization

    Your assistant property manager will be working on numerous tasks at once. This requires top-notch organizational skills. Being organized will allow them to stay on top of things.

  • Technical Proficiency

    Your real estate business is in a fast-changing digital world. Tech-savviness has become indispensable for modern-day property managers. Technology can streamline processes and success.

Do You Need to Work with Your Virtual Assistant for Property Management Full Time?

No. That’s the beauty of working with a virtual assistant. You can scale them, depending on what your business requires. You can start with something small, and as your business grows, you can extend the hours or add more help.

What Does a Virtual Property Manager Do?

A virtual property manager handles all your everyday management property activities, typically from the comforts of their homes. These tasks include finding renters and maintaining several properties.

Virtual property managers are basically filling in for the “landlords” from a remote location.

What Is the Goal of a Real Estate Virtual Assistant?

So, how can a virtual assistant help your real estate business?

The primary goal of your real estate VA is to organize your time, so you can work on your core competencies. Instead of doing the paperwork, you can let someone else take over while you concentrate on money-making endeavors.

Major Takeaways

There you go! Looking after your property is so much easier and more effective if you hire a virtual assistant for property management.

You can do the things you want to do while working effectively to provide better service and grow your business. Plus, all these perks come with cost-effectiveness, since everything happens remotely.

So, don’t shoulder your responsibilities alone. This is a new world dominated by technology. You can get the support you need as fast as you can snap your fingers and without exhausting your wallet.

Book a consultation today, and let us do something about your property management needs!