Doing everything isn’t always the wisest choice, especially when you’re running a company. As an executive, your time is precious, and thus you ought to invest it in tasks with the most value.
Many business owners conduct their work with an urgency-driven mindset and a take-on-everything attitude. They tend to get their hands dirty (even if it breaks them) instead of letting go of control.
With the work-from-anywhere movement, though, executive assistant virtual services are revolutionizing how leaders work around their intense schedules.
In this blog, we’re going to tackle the following key points:
Let’s dive in!
An executive virtual assistant is a skilled remote professional who supports executives and entrepreneurs beyond the basic administrative work. They take charge of a range of tasks to ensure efficient office management, from travel planning to project oversight.
What makes virtual EAs truly stand out is their incredible ability to keep up with your fluctuating needs. They’re armed with rich, soft and hard skills that make them an invaluable asset to the company.
An executive virtual assistant supports the leader. Meanwhile, a general virtual assistant assists the company’s daily processes.
While the responsibilities of these two may intersect at some point, a traditional VA handles the routine work within the back-office systems.
On the other hand, a virtual EA serves as the right-hand person of the executive, capable of exercising autonomy to anticipate your needs. They provide a higher level of assistance, completing complex tasks that can directly impact business growth.
So, how exactly can an executive assistant virtually help you? What tasks can you delegate to them?
We’ve created a task list for your virtual EA:
Sure, calendar management and scheduling seem like easy enough tasks, but when these minor chores add up, they eat hours of your time. With your busywork, things get disruptive, taking away time for core functions.
Delegate to a virtual executive assistant instead and have them manage your appointments, coordinate your meetings, and optimize your schedules. This way, you can take back 16 hours of your work life.
Communication in the business world revolves around emails. Now, managing your email chips away 2 to 3 hours of your workday. Much of that is actually spent scrolling through messages and deleting junk emails. These motions are incredibly more time-draining in real time upon the arrival of new emails.
So, you end up cutting that thought and sneaking back to your messages and then going back to the other activity. As you hop between tasks, your focus scatters.
A virtual executive assistant can manage your emails. They can filter the messages, organize the inbox and respond to inquiries, leaving you to read only high-priority emails that need your attention.
Behind every successful business trip are hours and hours of meticulous planning. Think about the time you spend looking at flights, hotels, transportation and prices. Then there’s also the time you allocate to preparing for the meeting, selecting the place and making reservations. It stacks up fast.
You can discuss the details of your travel and elaborate on your preferences with your virtual EA. Nobody knows your needs as well as they do. They can handle the details while you jet off prepared and comfortable, skipping all the busywork.
When it comes to creating presentations, reports and other documents, the preparer doesn’t have to be you. Entrust this responsibility to your remote executive assistant. They can take care of the crucial job of retrieving information and records, and creating various types of documents.
Even better, remote executive assistants can make it visually appealing to impress your clients. They can streamline your document creation while enhancing document quality.
Since VEA works closely with the higher management, it can handle collaborative projects. They can assist with project planning, overseeing progress and ensuring timely completion. They can coordinate the team so everyone is aware of what’s happening, resulting in flawlessly executed projects.
Sure, there are exchanges you want to take care of on your own. But you can still task your virtual executive assistant to manage the low-value conversations. They can handle correspondence with clients, suppliers and team members.
And for discussions that are outside their scope, they can always loop you in.
Are you pressing forward with a new project? Need to conduct the research? Research is time-consuming, so why not bypass the tedious stuff and leave it to your assistant?
A remote executive assistant can gather the information that you need to know, scrutinizing every data and trend. As a result, you stay on top of things and make the right call.
Executive assistants are masters of time management. They can skillfully plan out your day so you only spend it on high-value activities. They navigate the intricacies of running your daily errands so they can execute perfectly your office lifecycle.
You have a life outside your business, and these personal endeavors eat up 25 percent of your time. Therefore, you can say that non-work tasks can be productivity killers too.
The goal here is not to sacrifice your personal adventures, though, for more time in the office—no, it’s to have the time for everything that you love to do.
At work and beyond, a virtual executive assistant can back you up. They can manage personal errands and other tasks that may impact your time and focus.
Topic you might be interested in: Does it pay to work with a virtual assistant like Alexa?
An executive virtual assistant is a wonder not just to your office processes but to your overall business growth. Mind if we demonstrate?
As your business takes flight, you’ll need more than just wings to soar higher. No matter how versatile you are, you only have so many hours in a day.
You can stretch your capabilities all you want, but the fact remains that you’re just a one-man team. Hiring an executive assistant virtually expands your productivity capability, allowing you to spend your workdays efficiently. How efficient can you be?
By transferring the admin work to someone else, you can conquer more high-mission projects that directly drive revenues.
The tasks that your virtual executive assistant takes are repetitive. Although they’re menial, they are time-sucks that keep you away from pressing concerns.
When you learn to delegate, you free your schedule to concentrate on core operations. This allows you to maintain a good work-life balance—leaving you triumphant on the job and outside of it.
What’s the price tag of bringing in a new full-time employee? Thousands of dollars, apparently, considering the office equipment, workspace and health insurance.
If you are an established company, this might not seem like a lot. However, for small-time entrepreneurs pressed on resources, hiring full-time is downright steep.
Turn to a virtual executive assistant and lighten your workload most cost-effectively. You can potentially enjoy a 78% reduction in the operational costs alone.
With VA support, everything comes down to basic transactions: hours worked.
Virtual assistants are taking root everywhere. You’ll find yourself in no shortage of virtual assistant services available, as the world will be your hiring ground.
What makes this even better is that these remote professionals bring dynamic skill sets to cater to your specific needs.
Partner with a virtual assistant company like VAV. We have a broad talent pool of skilled professionals with expertise spanning numerous disciplines. Guaranteed, you’ll find what you’re looking for.
As an executive, you have high expectations and unpredictable needs. But when your team members are only stuck in one place, keeping up with your dynamic way of life can be challenging. Getting past the time zone difference requires commitment and time.
Lucky for you, you have virtual professionals spread around the globe. These virtual executive assistants work flexible hours so they can adapt to the high-stakes demands of a leader. They can scale with your evolving priorities and ensure your sustained success.
A virtual executive assistant can be your long-term partner in driving results. They can help you reclaim those lost hours you spent on low-impact ventures to pursue growth initiatives.
But as you can tell, it takes the right partner to accomplish big feats. Since your virtual EA will be representing you in all the ways that count, you need to get the hiring right.
VAV provides a do-it-for-you approach in finding your rockstar virtual assistant. From start to end, we do all the groundwork while you make the important decisions.
Our team of recruitment experts has helped many executives like you find their match—the one who can turn things around on and off the clock.
