Back in the day, real estate agents would tell you that getting an early start gives you a competitive advantage. While that advice may remain relevant in today’s real estate business, it’s going to take more than a morning kick-off to be successful.
You see, working hard isn’t going to cut it anymore. Instead of jumping into your day, shape it strategically. There’s no better time to hire a remote personal assistant for real estate than now. With a reliable virtual sidekick, you can patch the cracks in your system and hit more deals in a year.
In this guide, we’ll enter the world of real estate PAs, the perks, how to hire the right assistant, and more.
A Personal Assistant for Real Estate: Why It Matters
A personal assistant is a strategic solution for a client-loaded real estate agent like you. They can give you the time you need to close more deals and stay organized despite your 30+ deals a year.
Simply put, they are your clever hack to focus on what matters most and grow your business faster.
Types of Personal Assistants
Before you go full search mode on your PA hire, you must know the type of support that you need. After all, the role of a personal assistant encompasses different functions.
Here are the key types of personal assistants you can recruit for your cause:
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Unlicensed Personal Assistant
Unlicensed assistants are mainly confined to administrative duties. They can call the clients, prepare the papers, and schedule appointments at your direction.
However, they can’t assist you with responsibilities that involve contract negotiations or procurement. They should not be engaged in the purchase and sale of real estate, answering queries about the property.
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Licensed Assistant
A licensed assistant can legally participate in any regulated real estate activities. They hold a real estate license, giving them the power to take on heavy-hitting duties. They can manage open houses, explain the terms of the sale or lease of the real estate, and attend closings.
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Real Estate Virtual Assistant (VA)
A remote estate VA is an intelligent approach to current staffing demands. They’re virtual professionals who have received industry-specific training, enabling them to support real estate agents in various ways.
So, What Exactly is Virtual Assistant Real Estate Support?
You can think of a virtual assistant for real estate as an executive assistant for real estate development. They’re trained professionals who provide essential business support from a remote location. Their tasks can range from administrative and lead generation to marketing and database management.
Using virtual assistants wins you back time, so you can focus on core functions that drive sales for your company.
What Does a Real Estate Personal Assistant Do Remotely?
What your remote real estate PA does is take your worries away. Imagine having someone to take charge of the menial things that crowd your mornings and afternoons. How many calls could you have taken and deals you could’ve closed with more time in your hands?
A virtual assistant real estate investment is a power move to streamline the following time-consuming processes:
Administrative Tasks
Of course, what are your virtual PAs if not masters of admin chores? The following administrative assignments consume 16 hours per week of your time. Thankfully, they’re also the standard delegable tasks for your assistant.
- Schedule appointments
- Respond to emails
- Manage calendar
- File and prepare documents
- Keep an updated and clean client database
- Handle client calls
Marketing Support
Marketing is the thread that connects buyers and sellers in real estate. Unfortunately, showcasing properties in the best light is downright consuming. With the right virtual real estate assistant, though, you can take the pressure off marketing and start bringing in strong leads.
- Create and post property listings
- Manage all your social media profiles
- Design marketing materials
- Carry out marketing initiatives
- Coordinate the marketing team
Client & Transaction Support
A real estate business in top-tier form is a product of happy customers and efficient back-office management. When all is said and done, it is your customers and sleek internal processes that propel your business to success.
- Address client concerns and questions
- Coordinate showings
- Facilitate communication in different channels
- Assist with paperwork
Research & Reporting
In real estate, research is essential because it helps understand and monitor trends to reduce risks and catch opportunities.
With the latest intel on property values, rental demand and consumer preferences, you can make data-driven decisions that don’t rely on guesswork.
- Conduct market research
- Collect data on properties
- Create a property report
- Assist with property management
The Winning Edges of Hiring a Personal Assistant for Real Estate
Statista reports that the real estate market is expected to balloon to USD $729.40 trillion by 2028.
Then again, how do you get a slice of the market with the cutthroat competition? From where we’re looking, it won’t be a cakewalk. That’s why we recommend working with a remote personal assistant for real estate to crush the game with major wins!
Increased Productivity
Every real estate agent is fighting a battle that usually transpires in their back-office desk work. Consider this: each workweek, you spend an average of 13 hours reading and responding to emails.
That’s too much time, especially if you include other auxiliary activities, such as data entry. Do you still have time to meet clients and raise your profits? Probably not.
Luckily, you can rely on a real estate virtual assistant. They can handle the non-core tasks while you skip the menial rest and do more with your time.
Improved Organization
A real estate business requires a structured system to complete each task competently and productively. In that case, it works to your benefit to have a real estate VA working for you.
These virtual professionals are versed in taming the clutter, whether it's managing a calendar, deadlines or client information. They can keep the wheels of your daily operation turning smoothly so you don’t miss a thing and produce finer work.
Enhanced Marketing
As mentioned earlier, marketing is vital for real estate. So, how may a virtual assistant help turn your properties into a headline act? Via their thorough understanding of real estate marketing and social media engagements.
Your assistant can create relevant posts to help your real estate website surface above the noise. They stay updated with the trends to communicate with your current audience in the best possible way.
Reduced Burnout
Waking up early is a natural occurrence in the life of a real estate professional. Your morning rolls out with you networking and perusing housing trends. Then, you’d spend your afternoons writing persuasive contracts and following up on clients. In between all that chaos, you’re checking emails and updating client profiles.
Now, our question is, do you still have time for your loved ones and off-the-map wanderings?
With a VA, you can strike a work-life balance and reduce the stress of working too much. These remote helpers can take some of your heavy admin and marketing workload so you can go after other interests. This way, you can prevent burnout and stay driven.
How to Hire a Virtual Assistant for Commercial Real Estate
It’s not always smart to go for the cheapest option. As always, view the price in terms of long-term value.
Here are some things to put into consideration when hiring a virtual assistant:
Know Your Needs
Sure, a VA can do many things for your realty business, but it’s paramount that the tasks you delegate align with your goals.
Furthermore, we recommend outsourcing tasks that don’t require a license, as allowing an unlicensed assistant to perform licensed acts can lead to disciplinary actions.
What Tasks Do You Want to Outsource?
Start by listing the tasks that you don’t like and don’t have to do. This could be answering phone calls from clients or setting appointments.
Once you’ve figured it out, you can craft your job description and attract the right type of candidates who can make it happen.
Understand the Price of Hiring a Remote Assistant
A VA is a lot cheaper to hire compared to a full-time personal assistant, but they’re not free. Thus, you should understand the costs of recruiting remote support.
Remote professionals can be sourced in various ways. The location of your assistant, their responsibilities and availability—these factors come into play when determining the price of remote hiring.
It’s best that you have a budget to work with so you can control your expenses.s
Kickstart Your Search
As with where to hire and who, there are two main pathways to choose from:
Freelance Marketplaces
You can find all sorts of contract-based remote workers on the planet. From Upwork to Fiverr, many real estate agents unfamiliar with outsourcing met their match in online marketplaces.
However, the reduced price and flexibility that come with these platforms have a catch—you have to do all the groundwork. From screening to onboarding, you have to put in the time and effort to ensure your dream VA lands on your doorstep.
Virtual Assistant Company—VAV
Virtual assistant outsourcing requires expertise. VAV is one of the leading VA companies for hiring a team of highly trained remote professionals who can keep up with your evolving real estate business needs.
- Trained Professionals: Skilled VAs with continuous training to ensure top performance.
- Low Costs: Save on rent, utilities and employee benefits—pay only for productive hours.
- Flexible Schedule: Our assistants adapt to your time zone and work when you need them most.
- Immediate Availability: Always ready to support you when needed.
- Tailored Matching: We match you with a virtual assistant exactly to your specifications.
Wrapping Up!
A personal assistant for real estate serves as an indispensable extension of your organization. They raise productivity, boost marketing and improve organization, all the while destressing you.
Give your real estate operating system a chance to breathe and grow. Try our risk-free trial and connect with a real estate virtual assistant who can scale with you, your team, and your business.