Is the real estate work getting to you? Listings? Property marketing? Client calls?

You’re not the only one. Real estate is a cutthroat business, where real estate professionals like yourself often multitask and have a load of responsibilities every day—even then, it’s still not enough to keep up with the pile of task lists on your desk.

From updating listings to following up with leads and managing appointments, you’re losing time, energy and focus, which are better directed to the more important stuff. How do you shift your poor trajectory towards work and start being efficient?

Let go and delegate to a real estate virtual assistant—that’s how!

In this blog post, you’ll better understand how transformative a virtual assistant is to your business. Here, you’ll also discover how to find the right property assistant remote in 3 easy steps.

Are you ready?

What is a Real Estate Virtual Assistant?

A real estate virtual assistant works behind the scenes to assist property investors and real estate agents in their everyday dealings. They take on various business-related activities—from client communication to accounting—freeing time to focus on revenue-generating activities.

These virtual professionals work depending on your needs, either full-time or part-time. Compared to your traditional office hire, VAs cost less, require no office space and can be onboarded in a matter of days.

13 Reasons Why Hiring a Real Estate VA is a Game-Changer

You’re probably one of many real estate agents who work more than 40 hours a week. Even then, you still have a pile of workload left in the office to tackle the next day.

In a competitive market such as real estate, you can’t afford to waste time on tasks that don’t generate money. Refocus on closing deals—leave the rest to a VA for real estate agents.

By enlisting their help, you can divide the load and enjoy countless virtual assistant benefits.

Save Hours Every Week on Admin

A significant way a virtual assistant can help you save time is through their administrative support for real estate. They handle the routine tasks in your daily workflow, from sorting emails and data entry to calendar updates.

They take over these tasks so you can free yourself and spend your most valuable resource on high-priority activities.

Never Miss a Lead Again

Speed is everything when you’re trying to catch up with your potential leads. That’s where a real estate virtual assistant truly shines, with their ability to create and send tailored messages to your prospects.

Even when you’re not there, VAs can monitor and follow up with leads in real time. They can also help identify high-quality leads and concentrate efforts on your most promising prospects.

Handle More Clients Without Burnout

Overloading yourself with work makes it easy to lose your focus on the core matters. A virtual assistant’s job is to run the back-office activities so you can zero in on the high-value interactions. This, in turn, reduces your stress levels and keeps your head on the strategic aspects of your business.

Schedule Showings Like Clockwork

Real estate agents like you have a jam-packed calendar. A virtual assistant for real estate can help clear out the mess so you can meet clients for showings at the best time.

Your VA can handle booking, reminders and calendar coordination. In doing so, you can avoid double bookings and ensure all important walkthroughs and closings are in your calendar.

Boost Your Professional Image

A virtual assistant has a starring role in building your professional image. By delegating tasks to them, you can deliver quick responses and organized communications. This positively affects your brand and visibility, expanding them to an even bigger audience.

Get Support in Multiple Languages

It’s an advantage to have team members speaking other languages when you’re dealing with international clients or bilingual markets. That’s the unique value a bilingual virtual assistant in real estate brings to your business.

They can help you communicate effectively with customers who may not share your native tongue. This elevates the customer experience and opens up new market opportunities for your real estate venture.

Update Listings Across Platforms

An accurate listing is a crucial component of the success of your real estate business. The information in the listing must be current and complete so you can effectively show the property for sale in the market.

This can be the job of your virtual assistant—ensuring the accuracy of information across platforms. By fulfilling this task, you can build trust with potential buyers, as inaccurate information will lead to a damaged seller reputation.

Follow Up on Cold Leads

You’ll be surprised at how great a real estate virtual assistant is at reaching out to potential clients and nurturing them so they eventually convert. They send automated or personalized email sequences to generate more warm leads.

By following up on them, your VA can stay in touch with your audience and keep the leads warm until they’re cooked for conversion.

Prepare Reports While You Close Deals

You have a lot on your plate. By the end of each month, you’ll even have more reports to finish. Monthly analytics, market comps and sales reports are not the best use of your time. Let a virtual assistant do it for you so you can go out of your way and close more deals.

Reduce Overhead Without Sacrificing Efficiency

The best thing about hiring a virtual assistant is that you get the best price for quality service while enjoying a lighter workload.

Your real estate VA cuts down the labor costs by up to 40%. They also manage to reduce the expenses on the overheads—no office space, no hardware and no fixed salaries. You only pay for the services that show results and nothing else.

Maintain Work-Life Balance

Yes, you’re a hardworking real estate agent, but that doesn’t mean you’re going to spend day and night locked in your office. You must grow both in your professional and personal life to call yourself successful.

When you transfer the small-scale responsibilities to a virtual assistant, you reclaim your evenings and weekends. You can be more than just a top real estate agent; you can have a personal life and pursue other roles. This way, you can continue to grow as a person and not miss out on anything.

Stay Focused on What Makes You Money

Your time is too precious to waste on tasks that don’t need your direct expertise. Let go of backend activities that can be handled by someone else.

Delegate the menial tasks to a VA and save your time for undertakings that create revenue opportunities. Do good with your time by building relationships and planning strategically to push your real estate business further.

Test the Service with Zero Risk

You shouldn’t commit to something without knowing fully what you’re putting yourself into, correct? When you’re investing in a virtual assistant, you want to feel safer and avoid surprises.

Most VA services (like ours) offer flexible, no-commitment options. This means you don’t commit for the long term without testing the waters.

VAV has an affordable entry of just $65 for a week, so you can test your VA with zero pressure. Through this approach, you can see the results first before locking in for a long-term arrangement and making a huge one-time payment.

Ready to Delegate? Start here.

Real-Life Use Cases of a Real Estate Virtual Assistant

Here’s how a real estate VA can impact your business in a real-world scenario:

Sophie, Real Estate Agent in Paris

Sophie spends more than 10 hours in her workweek scheduling appointments and following up on clients. But after hiring a bilingual virtual assistant, her lead response time has decreased by 50%. Furthermore, she was able to close 3 more deals in a single quarter.

John, Property Investor in London

Despite handling more properties, John continues to travel with less stress while growing his business. His secret? He delegates routine tasks such as listing updates and appointment coordination to his virtual assistant. That way, even if he’s not there, operations continue to run smoothly day and night.

Need help figuring out where to begin? Download our free Real Estate VA Starter Kit with:

• The top 10 tasks to delegate first
• A sample daily VA schedule
• A checklist to prepare your business for virtual delegation

How to Get Started

There are several factors to consider to hiring a virtual assistant for real estate. Here at VAV, though, we do it fast and simple using our 3-step strategy.

Project Analysis

First, tell us what you need. Do you need someone to help you with administrative work or marketing stuff?

By understanding your needs, we can efficiently find the best virtual assistant for you. By expressing your expectations, we lay the groundwork for the partnership that serves your growing business.

Interview

The second step is finding the right candidate by conducting an interview. We shortlist the best VA profiles for your business and decide which ones align with your business goals.

We interview each assistant with an ear for their skills, experience and personality. This guarantees you’re partnered with the right person for the position.

Training and Onboarding

It’s time to connect with your virtual assistant! You meet, approve and start delegating within days.

Our team will help you integrate your newest team member into your business. We also offer continuous training to ensure your assistant has the necessary skills to perform at the highest level.

So, stop doing it all and start delegating smart.

VAV has years of experience matching clients with the most suitable virtual assistant. We’ve helped plenty from across the continent, getting their cost-effective staffing solution most straightforwardly.

Ready to meet your VA? Book a free consultation with VAV!

Wrapping Up!

A real estate virtual assistant can help you in more ways than you can count. They check off the mundane tasks so you can have more time and strike off the high-impact missions.

By partnering with VAV, you can find a virtual assistant who can make it happen within your price range.

If you’re all set to take your real estate venture to an even greater level, schedule a free consultation with our experts!