Don’t wait until you are drowning in an ocean of tasks before you ask for administrative support.
And if you’re worried about the costs of adding additional help, don’t be. There’s a better alternative to hiring a full-time onsite employee—an administrative assistant working from home.
As a startup and a growing entrepreneur, outsourcing administrative work to a VA is revolutionary for your business.
If you want to know why, read this blog post and learn how your business can benefit from a collaboration with a remote assistant.
Can Administrative Assistants Work from Home?
Yes, administrative assistants can provide administrative assistance straight from home. Thanks to technology, remote administrative assistants can work with different clients across the world to manage emails, take phone calls and follow up on customers.
The Sort of Tasks You Can Outsource to an Administrative Assistant Working from Home
Your remote administrative assistant can’t make your coffee, but they can take on any tasks that you can think of that can be accessed remotely.
Here, let us give you some specific examples:
Everyday Admin Task
From organising your files to managing your emails, any tasks that are necessary to your business operation but are time-consuming can be outsourced to your assistant.
Organise Appointments and Travel Arrangements
Part of being a busy boss is meeting people and travelling a lot. So, if you need someone to manage your bookings for you, hire a virtual assistant.
VAs can spend their time marking your calendar and arranging your travels to ensure you can journey without hassle. This can immediately boost your productivity.
Make Phone calls
Just like an in-house admin assistant, you can delegate the tasks of answering calls to your remote admin assistant. This is a necessary chore to outsource since you need to ensure everyone within the business is in sync and that your customer's needs are answered.
Update Social Media Channels
It’s not enough that you have various social media channels. To make a strong impact, you need to post content and engage with followers.
By outsourcing to a virtual assistant, you don’t just stay in touch with your clientele but build your online presence and extend your reach to potential clients.
Prepare Presentations
You can’t impress clients by building a presentation at the last minute because you were short on time. Create a comprehensive and attractive presentation that will amaze clients and win projects.
Hire a remote assistant who can prepare these interesting presentations with engaging visuals and compelling narratives.
Conduct Research
Through research, you get to understand your clients better and make data-driven decisions to enhance your product or service.
The only problem with research, though, is that it takes too long of time. Ensure that you get your facts straight by onboarding a virtual assistant. They can handle different research work to make your company work efficiently.
Other Office Management Tasks
Yes, your administrative assistant working from home won’t be there next to you. There are still many things they can do to effectively manage your office, though, such as handling your expenses and invoices and managing databases.
Why Should You Hire a Virtual Administrative Assistant?
You can reap all the benefits of outsourcing when you collaborate with a remote administrative assistant.
The perks of this partnership are as follows…
Save Money
Hiring a virtual admin assistant is economical. Why? Because you charge solely for the number of hours they worked. If they don’t work, you don’t pay them.
This is super beneficial for startups on a budget constraint since they can cut costs while able to streamline operations.
Improve Efficiency
Don’t get us wrong, your administrative tasks are necessary to ensure a seamless workflow. But these day-to-day chores are also very taxing and time-draining.
By throwing them on the plate of a VA, you can free up your time as well as your in-house team to work on core functions. These remote professionals can do a better job of handling them efficiently. This results in a more productive operation.
Hire the Best Person
No longer restricted by geography, you can throw a wider net to find the administrative assistant you’re vying for.
Gone are the days when you had to settle for a hire based on proximity. Outsourcing opens you up to the talents of the world, increasing your chances of catching a promising VA who can make a difference in your business.
Boost Productivity
Next to cost savings, better productivity is the biggest benefit of hiring virtual assistant services. Better productivity as in more output and highly satisfied consumers fuels up your firm’s strategic growth.
VAs can complete the same workload as any onsite employees and do it with quality and less time. You will be saving plenty of resources, particularly your most precious asset—your time. With more of that in your hands, you can undertake high-value projects and contribute to the rapid growth of your business.
Scalable Operation
Your business will go through different phases—busy periods and sluggish months. The only way to keep up with these changing seasons is to hire a remote administrative assistant. They are highly flexible and can go either way, up or down to meet your constantly changing needs.
This allows you to scale operations and maintain cost efficiency.
Better Communication
Virtual administrative assistants can improve your communication, externally or internally. They streamline your communication to make certain that messages are delivered accurately and timely. This can greatly enhance engagement and elevate your collaboration.
Considerations to Make When Hiring an Administrative Assistant Working from Home
“Why makes you the right choice for an administrative assistant?
Just hiring any administrative assistant working from home won’t yield the same return on investment you envisioned. To triumph in your virtual admin collaboration and see growth, you need to find the right assistant who can really make an impact on your business operations.
Keep in mind these essential points when hiring your administrative assistant.
Experience
Experience does matter. It gives practical knowledge that allows your assistant to perform tasks effectively. So, you need to look for a candidate well-versed in administration or any other similar industries.
Digital Literacy
In the digital world, proficiency in different software tools is a must-have. Ensure that your administrative assistant is knowledgeable with specialised tools, as this will help them stay competitive in streamlining the endless tasks in the office.
Communication Skills
Remote or not, effective communication is important in maintaining a healthy business environment. And for your remote admin assistant, who will serve as a point of contact for team members and clients, excellent skills are essential to foster effective collaboration and build relationships.
Organisational Skills
Your administrative assistant working from home will be juggling multiple tasks at once. If your VA doesn’t know how to prioritise tasks and meet deadlines, they will have a hard time completing chores accurately.
Cultural Synergy
Find an assistant who shares your work ethic, working style and vision. Cultural fitness encourages inclusivity. This leads to a more harmonious business environment where everyone is confident and comfortable in collaborating, leading to better performance and productivity.
Flexibility
Look for a candidate who can meet your preferred working schedule. Your virtual administrative assistant has to be there when you need them to accommodate your business needs.
Frequently Asked Questions:
Can Executive Assistants Work from Home?
Yes!
Executive assistants can go remote and be a part of a company’s global workforce.
Just like your typical office executive assistant, they handle various office management tasks like calendar management and travel coordination to support executives and business owners. The only difference is that they do the work without being physically present.
What Are the Rules of an Administrative Assistant?
Administrative assistants handle office management and maintenance. These tasks include facilitating communication, handling documents and preparing reports.
Through all of it, admin assistants will have to maintain confidentiality and adapt to the changing needs of their employer. These are essential rules they adhere to, to keep a smooth day-to-day operation.
What Do Administrative Assistants Rarely Do?
Administrative assistants can do almost anything to effectively maintain your office. However, what they rarely do is take part in serious decision-making or handle complex tasks such as recruiting, evaluating and training new employees.
The job of administrative assistant is focused more on the less critical daily functions of operations.
Topic you might be interested in: Virtual Assistant vs. Executive Assistant
Wrapping Up!
By leveraging an administrative assistant working from home, you can cost-effectively manage your everyday tasks, improve your productivity and ensure long-term business growth.
Embrace this solution, scour talents from around the world, and create a dynamic working environment where you, your in-house team and your business can thrive.
What are you waiting for? Reach out to VAV and let us take your business to the next best thing.