You’re looking at it the wrong way. Spending 54% of your time dealing with repetitive tasks while investing only 10% in strategic planning, when it’s the very thing that generates revenue, is bad time management.

Eventually, you'll realize you’re drowning in work but not making progress, and you'll need to flip the script. Work on your business, not in it.

Hire an executive virtual assistant. By outsourcing your most time-consuming activities, you can focus on high-level decision-making.

This blog post is for founders looking to delegate core tasks, such as project management, to a skilled virtual professional to focus on strategy.

Does a CEO Need an Executive Assistant?

Yes, absolutely!

Executive assistants are invaluable to business leaders like yourself. They can free up your time for core tasks and scale operations smarter.

Growing your company in the digital era is no easy feat. In fact, about 75% of business executives admit that not having enough time is their biggest challenge. As such, they’re reduced to bouncing from one task to another, which can be taxing for the brain.

The solution? Hire an executive virtual assistant for founders and reroute your direction toward innovation and scaling.

From administrative to marketing, these remote assistants remove inefficiencies in your workflow and boost productivity.

In addition, outsourcing virtual assistant services can potentially lower operational expenses up to 70%, making them a stellar staffing solution for startups.

Who is an Executive Virtual Assistant?

An executive virtual assistant is a remote professional who provides high-level assistance to founders. This includes marketing, research and operations, allowing executives to concentrate on core activities.

Aside from being cost-effective, VAs are highly in demand for their scalable and flexible support.

What Does an Executive Virtual Assistant Do?

A virtual assistant for executives is more than just administrative support. They are performance boosters. By taking charge of your day-to-day activities, VAs give you more time to focus on revenue-generating functions.

You can start your delegation journey with these common tasks EVA handles:

Administrative

A remote executive assistant plays a central role in managing your daily activities. This way, you can stay on top of your priorities.

Tasks to delegate:

• Schedule meetings
• Manage email correspondence
• Organize travel arrangements

Their precision in handling these tasks ensures nothing falls through the cracks. With their proficiency in modern tools and software, they can also streamline operations even in various time zones, allowing you to meet your desired goals.

Operational

Another key task to hand over to your remote worker to ensure smooth daily operation includes…

• Prepare reports and presentations
• Gather data
• Highlight performance metrics and create actionable insights
• Handle customer relationship management

Their incredible support enables you to make informed business decisions. VAs also integrate visualization tools to create attention-grabbing presentations that match your brand’s aesthetics.

Phew, presenting your company in a professional light has never been easier.

Research

Always keep up with the latest and greatest happenings in your industry…or risk falling behind. Since you’re a founder preoccupied with pressing matters, you can let a VA take over the following research-related tasks:

• Conduct market analysis
• Competitor breakdowns
• Compile competitor pricing
• Stay current with industry regulations

By staying informed, you can understand customers better, identify opportunities and gain a competitive advantage.

Marketing & Communications

Your executive virtual professional keeps you connected with your stakeholders and audience. They’re effective communicators who can deliver engaging content, professional responses and foster trustworthy relationships.

Even better, VAs can juggle communications on different platforms with diverse internal clients.

Tasks to delegate:

• Manage social media accounts
• Assist with personal branding
• Create video
• Write blog posts
• Interact with your followers and potential clients

Personal

EVAs don’t only impact your professional life; they also improve your life behind the scenes. Your assistant manages personal tasks, so they don’t clash with professional commitments.

Tasks to Delegate:

• Shop online
• Book a doctor’s appointment
• Pay the bills
• Send birthday gifts
• Plan meals or vacation

Key Benefits for Founders

As a founder, you’re always feeling overwhelmed by your responsibilities. With the presence of a virtual assistant, though, you can finally make time for everything in your life.

But that’s just the sweet bonus; apparently, teaming up with an executive VA brings you many benefits.

Frees Up Time

Hiring an executive remote assistant is not only practical but also very efficient in saving your time. With them taking charge of your administrative and logistical tasks, you can pay closer attention to the high-level strategic work.

This, however, doesn’t just benefit you. It also impacts your internal team, as they would be given more time on their core functions, reducing the pressure to multitask.

Increases Efficiency

Your executive virtual assistants are masters of time management. They can work out your schedule to go straight to your priorities and meet deadlines. They have a strong grasp of your operation and project management, allowing timely progress and seamless workflow in every department.

Executive assistants thrive in the unique world of remote working, becoming the first point of contact across your scattered teams. This results in a more efficient, unified and output-focused work environment.

Enables Scaling

EVAs streamline your tedious processes so you can scale operations effortlessly. They’re extremely flexible and low maintenance, allowing you to expand operations on your own terms.

Yes, you can choose to hire them per project or part-time to handle a sudden surge of demand. Their scalable support grows the business, allowing progress without relying too much on your constant involvement.

Provides Specialized Skills

Is there a huge talent gap that you need to fill? VAs offer expertise in different domains that you need to build structure and consistency.

With remote hiring, you have the power to tap into the global talent pool and choose from the best of the best with the skills you need. These virtual professionals are trained, experienced and educated, delivering support that can easily surpass expectations.

From marketing to project management, there’s a remote assistant ready to come to your aid at a price that suits your budget.

Offers Flexibility

Teaming up with an executive virtual assistant makes your business flexible. Unlike traditional employees, VAs can be hired on a flexible basis depending on your current needs.

You can scale up or down as soon as the demand changes direction without long-term commitments. This can lead to greater control in your business. You can keep up with the constant shifts without breaking under pressure.

How to Get Started with Your Executive VA

We can feel your excitement about hiring an executive virtual assistant even from a distance. But don’t dive into it yet; plan and prepare to find your unicorn assistant.

Identify Needs

Pause for a minute...and assess your needs. What tasks are the most time-consuming? What expertise is much needed to improve efficiency?

Once you have the answers to these questions, establish the scope of work and set expectations.

Find the Right Fit

There are so many executive virtual assistants to select from that it’s easy to fall into a bad hire. That’s why we recommend meticulously screening your candidates by setting an interview.

Go beyond the resumes and cover letters and speak directly to your assistant. Ask questions that are relevant to the job and assess their character, ensuring they align with yours and the company's.

You can also reach out to the people they’ve previously worked with. This is to verify their work history and ensure they are everything they claim to be.

Look for the following EVA skills and personality:

• Organizational skills
• Resourcefulness
• Communication skills
• Independence
• Adaptability
• Technical skills
• Discretion in handling confidential information

Consider Different Service Models

It’s crucial to the success of your collaboration to land the right talent. That’s why you should only look for them in trustworthy avenues.

You can hire directly from a virtual assistant company that will handle the entire recruitment process. VA companies like us can connect you with a skilled executive assistant, which will save you time and effort.

VAV is a leading recruiting expert, providing virtual assistant services with niche skills. Our EVAs don’t just deliver top-notch support; they evolve when the market shifts and expectations rise.

Our premium VA service starts at $500 per month.

Delegate and Build Systems

Always start small. Delegate the recurring tasks first, such as data entry or email management. Once your VA proves to be up to the task, you can move on to the more complicated ones.

Allow your executive assistant to get comfortable with the process and gain confidence. This approach enables you to create systems and procedures that work, driving lasting operational excellence.

Win Back Your Time with an Executive Virtual Assistant

All successful entrepreneurs understand the power of delegation. The more time you spend on strategic initiatives, the more you grow your business.

So, free yourself from administrative tasks; founders like you should be smart and practical about running your company.

Don’t waste another day by refusing to outsource to an executive virtual assistant.

Control your time and achieve your goals by partnering with VAV. We will help you connect with a professional who understands your C-suite demands and expectations.

Reach out to us and revolutionize your leadership style.