As a successful real estate agent, you understand how this works.

Life was manageable when you were handling one transaction each month. Once the deals close on 20 per year, the cracks start to emerge.

No worries, you don’t have to be in it alone. There’s no better time to hire a real estate virtual assistant to build your real estate empire than right now.

In this blog post, we’ll look at the numerous virtual assistant services that support real estate agents and what it means to have a real estate VA:

What Is a Virtual Real Estate Agent?

A real estate virtual assistant is a trained professional who provides specialized virtual assistant services for the real estate industry. They operate from anywhere in the world via digital tools and software such as Trello and Slack.

Their support is crucial to let you work on your business rather than in it.

Licensed vs. Unlicensed Real Estate Virtual Assistant

• Licensed Virtual Assistant. They can legally complete any tasks a real estate agent is authorized to handle. This includes a discussion of the purchase terms and showing homes to clients.
• Unlicensed Virtual Assistant. They can assist in real estate activities that are administrative in nature. This includes making phone calls to clients and scheduling showing appointments. However, they cannot do anything that a real estate agent is allowed to do legally, like negotiating a purchase.

What Do Real Estate Virtual Assistants Do?

Listed below are the common real estate tasks your assistant can do for you:

Administrative Work

Let’s start with the general virtual assistant services. These are duties that you would easily hand over to your personal real estate assistant.

• Schedule showing
• Answer phone calls
• Respond to emails
• Manage your calendar
• Provide customer support
• Record minutes of the meeting
• Run personal errands
• Preparing documents

Marketing

Marketing is vital for your real estate company. The problem is that it’s super time-consuming. With the right VA support, you can lift the marketing load and refocus on high-mission projects.

Below are the various marketing chores a VA can tackle:

• Create social media graphics
• Schedule content post
• Manage websites
• Update SEO
• Monitor marketing analytics
• Promote and engage in social media
• Send promotional materials to your targeted market
• Email marketing
• Social media management

Daily Operations

If handling projects at once isn’t your thing, let a virtual assistant take charge of the additional work. Experienced real estate VAs have practical knowledge to take on the following everyday processes efficiently.

• Gather feedback from customers
• Prepare performance reports
• Handle basic bookkeeping
• Input data into the computer system
• Create listing presentations
• Coordinate the team
• Handle contracts
• Onboard recruits
• Schedule property showings

Sales

You’ll be thrilled to know that your remote worker is skilled in boosting sales. Some of these tasks, though, require higher language proficiency. Nonetheless, you still get more than what you paid for with a VA in tow.

• Research and analyze prospective buyers and sellers
• Follow up on potential customers
• Update CRM
• Schedule appointments
• Update on sales performance

Client Management

Reinforce your relationship with clients with strong customer support. A virtual professional can handle communications and organizations to ensure your consumers are happy with your service.

Here are tasks to delegate to close more sales and gain customer loyalty:

• Carefully screen leads
• Manage databases
• Respond to client inquiries quickly and professionally
• Monitor client satisfaction
• Schedule meetings
• Manage client communication

Transaction Coordination

Your real estate virtual assistant handles the paperwork and activities involved in real estate transactions. They take care of the steps necessary to close a deal seamlessly.

Here are common tasks to delegate:

• Track deadlines
• Schedule inspections and walkthroughs
• Prepare documents
• Facilitate communication
• Fact checks

Why Every Real Estate Agent Needs a Virtual Assistant

Real estate is a cutthroat industry. Therefore, you should dive into it with a virtual assistant partner.

With them by your side, you can accomplish the following:

Zero In on Core Tasks

Beyond the menial work, you have a far more important job in the real estate business: get more clients and close more deals.

Let a real estate virtual assistant manage the little details while you concentrate on strategic work. This way, you can accomplish more and ensure the sales funnel flows seamlessly.

Scalability

Scalability is what makes collaborating with a virtual assistant truly special. You can scale your support freely without the burdens of the overhead. You can start with just one assistant and then hire more as your workload naturally increases.

Rapid Response Time

VAs operate in different time zones, providing round-the-clock service and staying productive beyond operating hours. They turn days into nights and respond effectively and promptly to your global customers.

Cost-Effective Solution

Outsourcing VAs is way cheaper than hiring local talent in the U.S. In fact, you can employ three remote workers for the cost of one American hire in the same position. Even better, this is achieved while maintaining quality results.

You can reduce operational costs and save up to 78% each year. This is the result of removing employee-associated expenses, such as office equipment and compensation benefits. Moreover, you only need to pay for the services used without the pressure of long-term contracts.

Higher Conversion Rates

Lead generation is critical in the real estate business. However, sparking interest in potential buyers, earning their trust, and guiding them toward a transaction are time- and labor-intensive.

A real estate virtual assistant can strengthen your sales efforts and help you close more deals. They can reach out to hot leads and follow up with them via call or email.

Reduce Stress and Burnout

Your real estate assistant has your back. They take your most time-consuming workload and promote work-life balance. You can lead your business and pursue other interests without worrying about the small stuff.

This is the breather you need from the real estate jungle to come back better and stronger.

How to Hire a Real Estate Virtual Assistant

As with where to outsource your real estate VA, you have two main VA service providers.

Types of Real Estate Virtual Assistant Services

Freelance Marketplaces

These are online platforms that connect real estate agents with virtual assistants who have various skill sets.

Although freelance marketplaces are cheaper, they demand huge investments of time and energy. Some of the best, most popular web-based sites include the following:

• Upwork
• Freelancers
• Fiverr
• Toptal
• We Work Remotely

Virtual Assistant Company

Another avenue to acquire virtual assistants is through virtual assistant companies. General VA companies provide a broader range of remote services to handle real estate tasks.

On the other hand, specialized real estate VA companies bring niche expertise to the real estate industry. They provide actively trained remote professionals who are versed in various spectrums of real estate work.

With a trusted partner, you don’t need to lift a finger—from start to finish, everything is done on your behalf.

General VA Company:

• Zirtual
• Boldly
• VAV Remote

Specialized VA Company

• MyOutDesk
• Transactly
• Wishup.

What to Remember When Hiring a Real Estate VA

It’s natural to go for the cheapest deal in the market. Still, we want you to weigh in on the costs based on the sort of value you want to get from your investment.

Take a closer look at the few factors that you should ponder:

Years of Experience

Find the right VA with the background and experience that align with your needs. However, this comes with a bigger price tag.

If you’re on a limited budget, we suggest going for a general VA. They can juggle multiple tasks at once and still deliver outcomes that meet expectations.

Scope of Duties

Think very carefully about how much control you’re willing to let go of to keep your assistant occupied.

If you’re uncertain which tasks to delegate, track your time and see when you're most productive. What tasks keep you busy during those times?

The non-revenue-generating activities that sucks your time are tasks a virtual assistant can efficiently handle.

Type of Collaboration (Part-Time or Full-Time)

When you’re just getting started, a contractor or project-based VA is ideal. By using a virtual assistant for one-off projects, you gain more hours in your workday. You also get a chance to test the waters before committing to a long-term arrangement.

Are You Remote-Ready?

Remote working involves meticulous planning and preparation. After all, hiring a real estate VA requires a certain level of knowledge in using different project management tools.

If you know your way around advanced platforms, it’s easier to communicate and collaborate with your remote professional.

Maintain Communication

A strong line of communication is paramount to building a healthy working relationship with someone very far away.

Never micromanage your remote assistant; instead, schedule regular check-ins and provide constructive feedback. This encourages transparent communication and boosts confidence, enhancing your VA’s performance.

Local vs. Overseas Virtual Assistant

Cost-effective real estate virtual assistants are operating outside your borders. This time zone difference results in greater flexibility and 24/7 productivity.

But in real estate, local talent remains valuable. If you want someone with local expertise who is culturally aligned with your locally based company, go with local VAs. Sharing work hours means faster response time, making collaboration and communication faster.

FAQs on Real Estate Virtual Assistant

What Is a Real Estate Virtual Assistant?

A real estate virtual assistant is a remote professional who assists real estate agents with everyday tasks. This includes marketing, appointment scheduling and social media management.

Their purpose is to free up your time for meaningful work. This way, you can drive more sales and earn more revenue for your business.

Should You Go for a Full-Time or Part-Time VA Hire?

It depends on your current business needs. If you have the resources, we recommend employing a full-time real estate VA.

Full-time remote assistants can give their entire focus to your business. They are more invested in your business goals and vision compared to part-time assistants who will likely be supporting other clients.

How Much Does a Real Estate Virtual Assistant Cost?

The costs of a real estate virtual assistant vary depending on several factors, including location, skill level and experience. Generally, it can go from $5 to $70 per hour. More experienced and skilled assistants typically command a higher hourly rate.

Is There Such a Thing as a Real Estate Assistant?

Yes, real estate assistants take a crucial role in alleviating the daily burdens of the operation. They manage administrative tasks, such as data entry and bookkeeping, so real estate agents can focus on the more pressing matters.

The good news is that these assistants can operate remotely with the use of advanced project management and communication tools.

Conclusion

Don’t let the back-office mayhem steal 40% of your valuable time. Put more effort into finding ways to edge out competitors and win more clients.

Hiring a real estate VA is vital to the success of your real estate business in the modern world. By outsourcing to a trustworthy VA company like VAV, you can focus on what truly matters.

With us, you will have the tools and the resources to scale your business with confidence. We’re telling you; this is the smartest way to work in real estate.

Give us a call, and achieve real estate operational brilliance.