Are you a successful real estate agent? If you are, you pretty much understand how it works.
You break no sweat at all handling 2 or 3 transactions each month. However, once you hit more than 20 deals per year, the armour chips and the fractures start to emerge.
Fret not, you’ve got an expert willing to help you out—a real estate virtual assistant. With a reliable right-hand person, you can continuously build your real estate empire without compromising personal time.
In this blog post, we’ll look at what it means to have a real estate VA for your business.
What Is a Virtual Real Estate Agent?
Think of your real estate virtual assistant as another “you.” These are remote professionals who take over the routine tasks that typically consume your time. By doing so, you can work on your business instead of in it.
What Does a Real Estate Virtual Assistant Do?
Chances are, you’re going to ask yourself, “What can your real estate VA do?”
Well, your remote assistant is equipped to manage every real estate task in your list. That said, what we have listed below doesn’t cover everything your assistant can do on your behalf.
Administrative Work
Let’s start with the general virtual assistant services. These are duties that you would easily hand over to your personal assistant.
- Schedule meetings
- Answer phone calls
- Respond to emails
- Manage your calendar
- Provide customer support
- Record minutes of the meeting
- Run personal errands
Marketing
Marketing is a crucial part of your real estate company. However, it’s also one of the most time-draining tasks. With the right VA support, you can lift the marketing load and refocus on high-mission projects.
Below are the various marketing chores a VA can take care of for you.
- Create social media graphics
- Schedule content post
- Manage websites
- Update SEO
- Monitor marketing analytics
- Promote and engage in social media
- Send promotional materials to your targeted market
- Prepare informational materials to help possible customers in their buying stage
Daily Operations
If handling projects at once isn’t your thing, let a virtual assistant take charge of the additional work.
Experienced real estate VAs have practical knowledge to take on everyday processes efficiently.
Check out the different operations tasks delegable to your remote assistant.
- Gather feedback from customers
- Prepare performance reports
- Handle basic bookkeeping
- Input data into the computer system
- Create listing presentations
- Coordinate the team
- Handle contracts
- Onboard new recruits
- Schedule property showings
Sales
You’ll be thrilled to know that your remote worker is skilled in boosting sales. Note that some of these tasks require more skills in language. Nonetheless, you still get more than what you paid for with a VA in tow.
- Research and analyse prospective buyers and sellers
- Follow up on potential customers
- Update CRM
- Schedule appointments
- Update on sales performance
Sure, an excellent remote assistant can pretty much do anything. However, this doesn’t mean you should let them handle everything simultaneously.
You should bear in mind that a successful collaboration is knowing what tasks to delegate and getting your desired results.
So, be clear about which tasks to hand over and ensure you have the right person for the right position.
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Why Every Real Estate Professional Needs a Virtual Assistant
When you’re in a competitive industry like real estate, it’s a must to hire a virtual assistant. Why?
For many reasons, starting with…
Zero In on Core Tasks
Do not carry the burdens of everyday workload by yourself. Beyond the menial work, you have a far more important job in the real estate business.
To optimise results, allow a virtual assistant to take care of the little things. Focus your brain on the strategic work.
By zeroing in on the key tasks, you can do more and ensure the sales funnel flows seamlessly.
Increased Flexibility
The way you can exercise flexibility is what makes collaborating with a virtual assistant truly special.
With versatility, you can negotiate fees more strategically without the burdens of the overhead.
Outsourcing VAs is way cheaper than hiring local talent in the U.S. You can hire more remote workers for the cost of one American hire in the same position. Can you believe that?
Rapid Response Time
VAs operate from various places on the continent. This means they have different time zones, which also means round-the-clock service.
These remote professionals work productively beyond your operation hours. They can turn the nights into days and respond promptly to the needs of customers.
Economical Solution
Most business owners are hesitant to add additional support due to the costs that come along with it. Worry not; with real estate VAs, you can receive quality service in the most economical way.
You can reduce costs on the operation by 78%. This is the result of not paying for the usual employee-associated expenses like benefits or equipment.
Pay for the services you only use and avoid the pressures of long-term arrangements.
Higher Conversion Rates
Lead generation is a very important job in real estate. Then again, it takes too much effort and time to create interest.
That’s why it helps to have a real estate virtual assistant around to boost sales efforts and make a sale. They can reach out to potential customers on your behalf by making follow-up calls and sending emails.
Less Stress
Breathe a sigh of relief in knowing that someone has your back. Just by sharing your workload, your VAs greatly promote your work-life balance.
You can go about your day without worrying about the small stuff. With more time, you can finally spend quality time with family without leaving your business behind.
This is the respite you need from the real estate jungle to come back better and stronger.
How to Hire a Real Estate Virtual Assistant
As with where you should source out your virtual assistant for real estate, you have two main VA service providers.
Freelance Marketplaces
These are online platforms that connect employers with virtual assistants, acting as facilitators.
Although online marketplaces are usually cheaper, they will require your time and energy. Some of the best, most popular web-based sites include the following:
- Upwork
- Freelancers
- Fiverr
- Toptal
- We Work Remotely
Virtual Assistant Company
Another avenue to acquire virtual assistants is through VA companies like VAV.
The great thing about us is that we are real outsourcing experts. We can provide actively trained remote professionals who are versed in various spectrums of real estate work.
You don’t need to lift a finger—we’ll take care of everything.
From the start and even after placement, we will continue to offer ongoing support. And if you’re concerned about the pricing structure, we have a competitive pricing package.
The best part? We have an affordable one-week trial with zero risk. This way, you can test your assistant’s capacities before committing for the long term.
What to Remember When Hiring a Real Estate VA
It’s natural to go for the cheapest deal in the market. Even so, we want you to weigh in on the costs based on the sort of value you want to get from your investment.
Take a closer look at the few factors that you should ponder:
Years of Experience
Find the right VA with the background and experience that align with your needs. Then again, this comes with a higher price tag.
So, if you’re on a limited budget, we suggest going for a general VA. Just make sure they are effective communicators and can deliver the outcomes that you expect.
Scope of Duties
The results are pivotal when you’re outsourcing. Think very carefully about how much control you’re willing to let go to keep your assistant occupied.
If you’re not certain, you can track your time and pay attention to when you are most productive. What are the tasks that keep you busy during these times?
The non-revenue-generating tasks that take up most of your time are the perfect duties to pass on to a VA.
Type of Collaboration
At the earliest phase of your collaboration, it is best to hire your assistant per project. This way, you can test the waters before going in full out.
Are You Remote-Ready?
It takes planning and preparation to work remotely. So, before hiring a VA, you should have the knowledge of using project management tools.
If you know your way around these modern platforms, it’s easier to communicate and collaborate with your remote professional.
Maintain Communication
You must have a strong line of communication to build a healthy working relationship with someone far, far away.
Never micromanage your remote assistant; instead, schedule regular check-ins. You can also give constructive feedback. This lets you promote open communication and build more confidence, allowing your VA to work better.
Frequently Asked Questions
What Is a Real Estate Virtual Assistant?
A real estate virtual assistant is a remote expert who assists real estate agents with administrative work. Their tasks include marketing, appointment scheduling and social media management.
The main purpose of using real estate VAs is to reclaim lost time and allow you more time for meaningful work. In turn, you can drive more sales and earn more revenue for your real estate company.
Should You Go for a Full-Time or Part-Time VA Hire?
It depends—what do you need? If you have the resources, it’s a smart investment to employ a full-time real estate VA.
Full-time remote assistants can give their entire focus to your business. They are more invested in achieving business goals compared to part-time assistants who will be working with other clients.
Conclusion
Hiring a real estate VA is vital to the success of your real estate business in the modern world.
This is the time to tend to crucial matters and leave the menial rest to a virtual assistant. Don’t let the non-essential work steal 40% of your precious time. Put more effort into finding ways to edge out competitors and win more clients.
In light of that, we advise you to enlist the help of a remote assistant right now.
Try out our risk-free, one-week trial and give your operations a boost!