What Busy People Have in Common: A Personal Assistant

At home or in business, busy people love working with a personal assistant. PAs do their job efficiently, so you can thrive at what you do best.

Busy people think they’re superhumans who can handle everything by themselves. But we all know that eventually something’s going to give that’ll get them asking for help—and they’re not wrong to do so.

You there; yes, we’re talking to you. This is your chance to get things off your back and save yourself the stress of running your household or your business on your own. There are plenty of people who are willing to share your worries and support you all the way, with little training needed.

What are we talking about? A personal assistant—what else? They can be your greatest investment and a valuable workforce addition, so no work will be left hanging for later.

Are you sold? We are too; that’s why we’ve rounded up some necessary personal assistant intel before you start working with one.

What is a Personal Assistant?

A personal assistant is someone who takes care of the task that you don’t have the time to do. In a way, your PA is like a personal secretary or a personal administrative assistant, assisting you in whichever way possible, be it personal or business-related, making sure your busy life is made easier.

For instance, if you need to plan your family vacation, you can ask a personal assistant to handle your itinerary and make booking arrangements.

How to Use a Personal Assistant

How you use your personal assistant depends on your current needs. This means you can always customize their roles and responsibilities. Typically, the functions of a PA are divided into administrative and household.

For the admin work, duties vary from…

  • Answer phone calls
  • Oversee calendars
  • Organize travel
  • Pay bills
  • Plan events
  • Project management
  • Bookkeeping
  • Conduct research
  • Schedule appointments
  • Managing emails

Now, a personal assistant for private individuals may take on a similar role as a house manager. No, this doesn’t mean they will take over the household chores of cleaning, childcare or doing laundry. Your PAs job in the household will revolve around the following:

  • Grocery shopping
  • Meal preparation
  • Party planning
  • Make bookings (for doctors’ appointments or a dinner date at your favorite restaurant).
  • Oversee household maintenance
  • Buy gifts

Can I Hire a Personal Assistant Through My Business?

Business owners and entrepreneurs can hire a personal assistant using a variety of recruiting strategies, including:

  • Promote through your business (using your website or social media channels)
  • Freelance marketplaces
  • Virtual assistant agency (for more targeted recruitment)
  • Referrals

How Do You Know If You Need a Personal Assistant?

Now that you know more about personal assistants and how to use them, here’s how you can tell if you honestly need to hire one.

  • You're not getting work done, at all.

    Are you putting off sending those documents or replying to an email (sitting for days) because you still need to work on the marketing plan? Well, if you are, you obviously don’t have the time to handle all your tasks together.

    In that case, you’re better off with a personal assistant.

  • You’re losing me-time.

    It’s a good thing that you’re so eager to get things done in the house and in the office—but what about some me-time?

    We get it; your schedule is pretty hectic. Still, you need to take time out and relax for a bit.

    Stress doesn’t equal productivity, you know. It leads to exhaustion, which results in being unproductive. It’s time to hire a personal assistant and go outside and touch some grass.

  • You’re exhausting your most important resource taking care of admin work.

    Okay, you’re paying the bills and managing your emails. But in the process, you’re draining your time by repetitively doing these tasks —what about the important stuff that needs your immediate attention?

    When you hire a personal assistant, you can free yourself from admin-type tasks and do other things that are far more pressing.

  • Your workload is not getting shorter.

    It’s like you’re in a loop; you worked on the tasks yesterday and are still doing them today and probably tomorrow too.

    If you are stuck in a work maze, you may find a personal assistant highly beneficial to get out of the crazy cycle.

  • You don’t have the skill to complete a certain task.

    You’re great, but there are certain tasks you lack the skills to accomplish. And that’s completely fine; you can always learn it—at least for later. After all, you can’t afford to put off important tasks.

    You know what you have to do: get to work and hire a personal assistant.

Why You Need an Assistant That Manages You?

Are personal assistants worth it? Definitely!

Hiring a personal assistant may seem like an unnecessary extra cost, but they are actually worth every dime you pay them. Think about all the benefits they bring to the table.

From keeping you productive to freeing your time to do what you love to do, PAs take good care of business, both in the house and in the office.

So, if you’re an overworked entrepreneur juggling family and office chores, you can look into working with a personal assistant.

Remember, it’s always best to delegate the little mundane tasks to someone else rather than doing them yourself and losing time and brainpower in the process.

Here’s what happens when you have a personal assistant who manages you:

  • ⦁ Keep a smart schedule

    In a day, you probably need to attend four meetings and answer 10 phone calls from different people. Imagine if you had to do these things by yourself. You might get lost and lose two or three important clients.

    We know you trust your paper planner with your life, but don’t you think it’s way better to trust another person to manage your business calendar?

    With a personal assistant in the picture, you can make sure that you’re never overbooked. Each morning, your PA will check in and brief you about the plans for the day. After all, the last thing you need is to come unprepared and blow a lucrative deal.

  • ⦁ Maintain work-life balance

    Isn’t it better that you are thriving on both ends of the floor—professional and personal?

    One of the best benefits of having a personal assistant is striking a work-life balance. You get to grow your business empire and return to a happy home.

    Your reliable PA will make sure you can do both. They will take care of the admin tasks in the office and help you plan the best family vacation, ever. It’s a win-win.

    In this way, you get to keep your entrepreneurial lifestyle without compromising your personal life.

  • ⦁ Have time for the things you love to do

    Stop thinking about a personal assistant as an additional cost; they’re the biggest investment you can have for yourself.

    Deciding to work with a PA means having to spend time on the things you love to do, outside growing your business. You get to be more productive and gain several hours by throwing the menial tasks to them.

    If you do the math, hiring a personal assistant more than pays for itself with the money that you can generate with them.

  • ⦁ Like having a double

    Think about having another you, because that’s exactly how it looks like with a personal assistant at your beck and call, like being cloned.

    Since you’re working closely with your PA, they will get to know you and understand your needs. Not just what sort of meal plan you prefer, but how you think and respond to certain business situations.

    Soon enough, they will embody the same mindset, which is great because it will make things so much smoother. Well, it always does when someone can read your mind.

  • ⦁ Stay organized

    There’s always chaos chasing when there are plenty of workloads on your plate. From your kid’s regular school appointments to staff management, you’re bound to juggle your everyday workload like a pro.

    Having a personal assistant means staying on top of things without ever dropping the ball. They can help you plan ahead and organize your schedule so you get to your priorities first.

    In doing so, you can save time, money and energy while keeping in line.

    Want to know the difference between a personal and a virtual assistant? Click on the blue words.

Get a Personal Assistant!

Is it important to have a personal assistant? Yes, if you are a busy entrepreneur or an individual who’s about to lose your mind keeping up with your many, many tasks.

So, when you notice those signs rising on the surface, don’t hesitate to reach out and hire a personal assistant—you certainly need one.